How to Retire Your Spreadsheets, Starting Today

Akosua Hansen
Jul 9
3 min read

It’s time to set your old seating chart free.

We hear it all the time:

“We have three different versions of the seating chart, and none are accurate.”

“I spent two hours updating desk assignments, only for the org chart to change the next day.”

“We don’t have any data to back up decisions. It’s just educated guessing.”

You know the one we’re talking about. That color-coded, over-shared, "version-11_FINAL.xlsx" spreadsheet that’s been patched together to keep your workplace running.

It’s worked hard. It’s survived leadership changes, RTO debates, hybrid schedules, and at least one "emergency" where someone needed 20 desks relocated by Friday. But let’s face it, it’s tired.

Two people working at a desk with laptops and papers. One is writing on a document. The setting is an office with a focused mood.

From Spreadsheet Management to Space Management

As your workplace becomes more complex, flexible, distributed, and dynamic, relying on a spreadsheet to manage everything is akin to using a flip phone to manage a modern CRM. This is where Dojo comes in.

Dojo’s Space Management tools give you a live, always-up-to-date view of your office, whether you’re managing one floor or ten cities. It's not just about where people sit; it's about how space is used, how it evolves, and how you can unlock its full potential.

Here’s how Dojo simplifies the chaos:

Interactive Floor Plans: Drag-and-drop desks, rooms, and resources to make updates instantly, no more editing PDFs or digging through old emails.
Live Seating Data: View exactly who is assigned to each desk and when they’re planning to be in, whether permanently, on rotation, or by reservation.
People Finder: Quickly search for anyone in the company and see their seat in context, across every floor and building.

Workplace Explorer interface displaying a color-coded office floor plan with labeled departments. Various rooms and areas are highlighted.

Plan Smarter, Not Harder

While space management helps you run today’s office, Dojo’s Space Planning tools help you build the office you’ll need tomorrow. Whether you’re consolidating floors, rethinking your hybrid strategy, or opening new locations, Dojo gives you the power to experiment and iterate without real-world disruption.

Dojo's Space Planning gives you:

Scenario Modeling: Test how team shifts, headcount changes or departmental moves will affect space before committing. Want to move Marketing closer to Sales? Try it out in a few clicks.
Flexible Layout Design: Build multiple versions of floor plans for different strategies for seasonal, long-term, or even team-specific layouts. In addition, you can compare them side by side.
Neighborhood & Zone Planning: Create purposely built areas for different groups (engineering zones, quiet pods, hybrid team hubs) that evolve as your organization does.
Growth Forecasting: Visualize what space needs will look like 3, 6, or 12 months from now based on planned hiring or organizational shifts.