3 Creative Hacks to get More out of Your Workplace Software

Most workplace leaders know the basics of Dojo: tracking occupancy, analyzing collaboration patterns, and optimizing space.

But the real power of Dojo comes when you use it creatively.

Here are three clever ways to get more out of Dojo’s features and turn everyday data into actionable insights.

1| Test Scenarios Before Making Space Planning Changes

Why it matters: Workplace redesigns, such as adding collaboration zones, reducing desks, or reorganizing neighborhoods, can be expensive and disruptive if they miss the mark. Dojo’s Space Planning lets you run what-if scenarios before you move a single desk.

How to use it:

• Build scenario models that show how different layouts affect team adjacencies and capacity.

• Compare scenarios side by side to choose the design that best fits your goals, whether that’s improving collaboration or increasing quiet-work areas.

• Involve key stakeholders (Facilities, HR, Finance) early using clear visualizations instead of static floor plans.

Result: You de-risk major changes, shorten decision cycles, and keep employees engaged by showing that ideas are tested before implementation.

2| Pair Collaboration Analytics with Org Structure

Why it matters: Collaboration Analytics integrates data from tools like Microsoft 365, Zoom, and Slack to show how teams actually interact in your workplace. By combining this with your org chart, you can bridge the gap between intended collaboration (as shown in the org structure) and real interaction patterns.

How to use it:

• Tag workplace data by department or function.

• Discover which teams meet frequently and which ones need better proximity or shared spaces.

• Use these insights to justify adjustments in floor layouts, seating plans, or hybrid schedules.

Result: You reduce cross-functional friction and support innovation by ensuring the teams that rely on each other are physically or virtually closer together.

3| Track and Optimize Moves with Space Management

Why it matters: After a redesign, you need to make sure it’s working. Dojo’s Space Management tracks seating, neighborhoods, and move management so you can see how changes play out over time.

How to use it:

• Monitor adoption of new seating policies, such as hoteling or hybrid neighborhoods.

• Compare actual usage patterns against your space-planning goals.

• Adjust seating assignments or policies quickly as hybrid work patterns evolve.

Result: You maintain a living workplace strategy that evolves with employee behavior instead of relying on one-time redesigns.

The Takeaway

Many workplace teams already have access to useful data through Dojo, but it’s easy to see it only as a reporting tool. It often only shows attendance rates or space use at the end of each quarter. The real opportunity lies in using these features continuously to learn and adapt.

By bringing together Occupancy Analytics, Collaboration Analytics, Space Planning, and Space Management, you can create a feedback loop:

• Observe: Use occupancy and collaboration data to understand how people actually use the office.

• Plan: Model possible changes, like adjusting neighborhoods or creating new focus areas, before making decisions.

• Adjust: Track what happens after a change and respond quickly to emerging patterns.

  
  

This method encourages ongoing, evidence-based workplace growth rather than relying on one-time redesigns or strict policies. It helps teams make the most of the tools they already have by building on insights gathered daily.

In a hybrid world where habits change quickly, continuous attention, observation, and testing matter more than new investments. It turns the data you already collect into a practical guide for better decisions, allowing the workplace to evolve alongside the needs of the people who use it.